Every gallery owner wants to spend more time on art and less on tech. Managing your gallery can feel like spinning plates, with endless tasks and admin stopping you from doing the things you care about most: buying, selling and displaying the art itself.

With a powerful platform behind you, you and your team can do your jobs nimbly and efficiently: daily tasks and client relationships are easier, and you can manage your gallery better. After all, art is a business as well as a passion.  

Great gallery management: what’s holding it back?

Modern gallery management tech platforms can really make a difference. They’re accessible, customisable, and smash through time-consuming problems. Let’s look at a few of those right now.

Storage: Untold gigabytes take time to manage, move and upload. High-res image files that show your art in its best light are far from small, and you could have thousands of items in your inventory, each with numerous images. Without an effective gallery management platform, you get bottlenecks in the handling and sale of pieces simply because it takes too long to store and move files. A one-stop shop for storing images and showcasing art via your website cuts down on transfer requirements, offering a centralised go-to location to work from.

Records: Gallery owners deal with a dizzying amount of complex information. From the history and provenance of individual pieces through to client, artist and supplier details and contract terms and agreements, the ability to create, store and alter records on-demand is fundamental to the success of a gallery.

Recent years have thrown a sharp light upon the need for galleries to smoothly host and produce online shows and displays. Because online shows involve the collation of significant amounts of data in images, client information and more, if you don’t have a centralised gallery management platform, life can get difficult.

Physical media: Events are back in full swing across many galleries in the UK, leaving owners once again working to create leaflets and flyers that promote fresh exhibitions and detail important information on artists and establishments. Gallery owners need to gather disparate pieces of information and design elements, create documents, and print promotional items. Doing that on-demand uses up valuable hours in the day.

Time saved: let’s talk features

Gallery management: It’s a lot to do and think about at once! A centralised database brings together every one of your tasks, saving you time and stress. But let’s get more specific; What features does a modern gallery management platform have, and how do they improve galleries?

Understanding your collectors: You never can tell when a new business relationship will crop up, but you’d best be ready when it does. A good management platform will help you to create and add contacts from any browser, helping you to quickly manage and update profiles. In time, that means more sales through a better understanding of your collectors and their interests. The same applies to managing artwork records. You can also make PDF documents out of any of your images – a real boon for both owners and artists.

Apps and security: Cybersecurity is crucial. A single cloud-based gallery management platform helps to centralise a gallery’s IT requirements, giving one strengthened point of defence against cybercriminals instead of a series of semi-connected networks and devices. It also means you and your team can securely access your business from any internet-enabled device, facilitating hybrid/remote working, and if you can’t get into your gallery because of a flood, fire or road closure.

Digitising sales: It’s great to be able to market and sell your art to collectors remotely. While this is possible with a simple series of computers and an internet connection, the manual steps involved really hold back sales and make scaling up the operation of a gallery difficult. An integrated solution streamlines marketing and closing sales.

Problems solved with a single platform

And there you have it: A straightforward summary of why centralising the operation of your gallery into a single tech solution is so crucial. With so many different tasks competing for time, easy access and digital capability is a surefire way to free up time to focus on selling and handling the art itself – and the business relationships that come with it.

Cubist Cloud offers just that. Built specifically to the needs of modern gallery owners, it’s a relational gallery management tech platform that lets you operate your gallery business from one central place. If you’d like to learn more, get in touch today and ask for a personal trial. Call us on 0330 320 9247 or email us right here.